Wow! this site is great! I am new to hospice and volunteer work and I want to thank everyone for their advice. I have another question. I am running my first bi-monthly Volunteer support group meeting (2 hrs approx.). I have about 10 volunteers attending. I thought I would have the 1st hour open discussion and processing. I am not sure what to do for the 2nd hour. Any advice, tips etc....

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  • I used to have monthly staff meetings and now I put them down to quarterly. I run it similiar to a regular hospice team meeting. I ask about their patients/assignments. Update them on information. Ask if the had an interesting problem come up or situation and then ask if the other volunteers have suggestions for them. So it becomes a roundtable. Once in awhile I have a speaker come in or I will talk about a topic. You can talk about policies, give refresher courses from the initial volunteer training etc....
  • Malena, these are some general meetings tips I can give you from the perspective of a volunteer and former school principal:

    (I am not clear on what you mean by "open discussion and processing.")

    1) Set your objectives about what you hope to accomplish at the meeting. As a leader, you should always be on the lookout for good ideas and best practices that will help your group members grow.

    2) Let everyone know location, time and what topics will be covered, so they will come prepared.

    3) Have a written agenda and gage your time to cover it. Refreshments help, too.

    4) Encourage participation of everyone at the meeting. Get input from the group regarding what they would like to happen at future meetings. Delegate.

    5) Promote team spirit. Praise members orally and in writing when they do well.

    6) Research shows that hospice volunteers encounter many ethical issues that are not addressed enough at these meetings. For example, should they accept gas money from the family, date the caregiver, etc.)

    7) Before ending the meeting, review what was accomplished and finalize what needs to be done before the next meeting.

    8) Afterwards, reflect on your meeting, evaluating what you did well and where you need to improve. You'll get better and better at it. And one day, you'll be telling another new volunteer coordinator how to have a good meeting. I wish you the best!


    Frances Shani Parker
    “Hospice and Nursing Homes Blog”
  • Sounds like a good time for planning future meetings. Take a survey at the meeting of things the volunteers would most like to learn. With a list of 10 items you can have several meetings planned in advance and targeting their interests.

    You might consider using different forms of media to benefit those in attendance for future meetings. For instance use video, printed material, and guest speakers.

    It would be great to inform the volunteers of upcoming events in the community and ask for them to brainstrom how your agency could participate effectively.

    I personally love brainstorming but the caution here is to actually follow through with the items and projects discussed in order to validate the contribution of these valuable team members.
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