counting intern hours toward 5%???

Sorry if this a re-post...I couldn't find it after I tried the first time!

 

This is my question...are we able to count (toward our 5%) hours put in by interns (i.e. anyone getting school credit for their experience)?

 

Another Volunteer Coordinator within our company had indicated that she thought that we were not able to count their hours toward the 5%, and thought she had read it in either Medicare guidelines or in a NHPCO publication.

 

Also, I have two high school students volunteering this summer (a typical down time for hours by others) through a program offered by the school district where they earn a stipend.  My colleague also thought that these individuals also would be disqualified from the 5% since there is an incentive (money, much like the course credit serves as incentive for interns.)

 

If we are not able to count these hours, what about people who do "community service" hours for a class or a job? 

 

This seems to be some gray area...any clarification or reference to where I could find this information would be much appreciated!

 

Thanks! 

Diane

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Replies

  • Hi Diane,

    We use interns in our agency.  Healthcare Admin & Social Work mostly.  We combed through the regulations prior to taking on interns,  looking for clear direction and basically found one sentence that states using interns is up to the discretion of the agency.  We don't count IDG time or their standard volunteer training but having interns gives us a very solid buffer and level of consistency that regular volunteers can't always maintain.   We have gone on to hire several of our students which has put us in good standing with their colleges.  

  • Christina:

    Thanks for your response.  What you are saying makes sense, so I might try to fit it into our current policies.  I was, and remain, very curious about how other hospice providers count interns and am looking for any real world examples.  Thanks again!

  • From what I understand, you are able to use interns, but CANNOT count the hours that they spend "shadowing" a specific discipline.  This would be considered training and, as you know, we are not able to count training hours toward our 5%.  However, if they spend time in the office doing paperwork, for example, or visiting the patient on their own as a volunteer, you are able to count those hours.  Hope this helps!

  • I count intern and practium hours for students. I have never had a problem with Medicare surveys. I have them go through complete orientation/training and then assign them to the department head for assignments. There is also a program called Senior Companions where seniors volunteer for agencies and are paid a stipen for their volunteer work.

    But as aways, it has to be up to your organization. Mine doesn't have a program and we push for intern and practicum program in the area.

    Jennifer Thompson, CVA
    Tulsa OK
  • The purpose of the use of volunteers, outside of the obvious, is to save the hospice money.  A volunteer's hours can be counted if paid hospice staff would otherwise be doing the task of the volunteer.  Whether or not a student volunteer receives a stipend is irrelevant.  The key is that the hospice is paying nothing for the services of the student volunteer.

     

    I believe the same applies on the use of interns.  I would suggest contacting Yolande Adams [Yolande.Adams@stjoe.org (707) 778-6242] at the Hospice of Petaluma in Petaluma, CA.  I know that she often uses interns for her children's bereavement program.  She can tell you if the hours of the interns count.

     

    Greg Schneider
    HCF Creator
    President, HVA

  • Diane,

     

    Our location does use intern hours toward 5%, in fact Social Work Interns have been a primary source for us.

    • Paul, we just started using social work intern this past semester.  I didn't know we could use social work intern hours for the 5%. What are the requirements? Do they have to go through volunteer training?  What other things do you track.

      Thank you Paul, Janice

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